Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well, look no further! Experience this family-oriented company that takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with Systems Plus, you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of, and work in collaborative, dynamic, and high-tempo environments.

Our employees are our most valued asset, and we invest in our people because we are in it for the long term. We are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities worldwide.

Systems Plus is the company for you! Experience the difference, and let’s talk about your future at Systems Plus today.

Position Title

Event Coordinator

Position Type

Part-Time, Hybrid

Position Location

Rockville, MD

Tracking Code

01168

Daily Responsibilities
  • Plan, coordinate, and manage all event aspects, including vendor management, budget and schedule tracking, venue selection, speaker and leadership coordination, contract negotiations, and compliance with DoD financial and scheduling constraints.
    • Serve as the primary liaison between the event project team and event vendors (venue, A/V, catering, transportation, printing, etc.).
    • Research, select, and negotiate with vendors to achieve the best value for the Government.
    • Coordinate venues, speakers, panelists, and DoD leadership participants.
    • Manage on-site operations, including registration, badging, session execution, breakouts, poster sessions, networking events, and overall event logistics.
    • Conduct quality assurance reviews to ensure venue, technology, signage, and event readiness standards are met.
    • Coordinate travel and lodging for fellows, speakers, DoD guests, and other participants.
    • Assess event outcomes through attendee feedback, performance metrics, and lessons learned reporting.
  • Provide attendee and fellow support, including travel coordination, payment processing, reporting, and day-to-day communication with fellows, sponsors, invited guests, and the event project team.
  • Develop and maintain event materials and communications, including project plans, reports, presentations, agenda books, speaker biographies, signage, website/portal content, and other deliverables supporting program objectives.
  • Facilitate event planning and stakeholder coordination by organizing meetings, preparing agendas, documenting and distributing meeting minutes, and providing regular status updates to project stakeholders.
  • Collaborate with event project team and stakeholders to ensure effective communication, seamless event execution, and a positive, mission-focused team environment.
  • Support additional corporate initiatives and special projects as required.

Years of Experience

3-5 years of government project and event/conference management 

Degree:

Degree in business, management, or hospitality management, public relations or relevant field is preferred 

Requirements:
  • Experience planning and coordinating meetings, workshops, conferences, and events. 
  • Experience supporting multiple projects, schedules, and budgets and tracking project progress and outcomes. 
  • Experience preparing reports, presentations, meeting materials, and other project documentation. 
  • Experience communicating with Government stakeholders and leadership. 
  • Proficiency with Microsoft Office and Adobe Acrobat Pro. 
  • Strong communication, analytical, organizational, and problem-solving skills. 
  • Ability to travel as required. 

Required: Clearance

Not Required 

About Systems Plus

Systems Plus is headquartered in Rockville, MD with over 2 decades of experience providing Global Enterprise Management, Technology, Engineering and Professional services and solutions across Defense and Federal Civilian government sectors.

From Discovery to Delivery, Systems Plus brings a greater measure of confidence, commitment and value to our clients. With various Defense and Federal contracts across the United States, Europe and Pacific/Asia, we are driving innovation and excellence within the Special Operations Forces Components and Commands, Defense Health Agency, United States Air Force, United States Marine Corps, National Institute of Standards and Technology, House of Representatives and more.

Through our diverse portfolio of clients and capabilities we power vision and insight—discover what’s possible with a Small Business that thinks BIG!

Interested individuals should email their resume with salary expectations and with a cover letter to [email protected] .

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