Executive Assistant II

Responsible for performing administrative support for a range of activities that include general administrative duties, travel support in the DTS, as well as business management duties in support of the customer mission. Must be available between 0745 – 1630 EST, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Responsibilities include: 

• Interface effectively across the science and support community at large, as well as with representatives of sponsors, stakeholders, and other organizations.  
• Conduct meetings with uniformed and civilian Government leaders, scientists, PIs, administrative officers, support staff, and other key stakeholders as necessary. 
• Keep current in WRAIR, sponsor, and Government policies, rules, regulations, and practices with respect to project administration and execution. 
• Use MS Office and Adobe PDF products.  
• Perform administrative tasks such as organizing files, managing databases, routing paperwork, and processing office supply orders. 
• Prepare, review, and ensure quality of correspondence in compliance with Army Regulation 25-50. 
• Maintain and update organizational charts, directories, seating arrangements, and email distribution lists. 
• Coordinate meeting schedules, facilities, materials, and leadership calendars; provide logistical and administrative meeting support. 
• Arrange domestic and international travel, assist with travel documents, review travel authorizations, and act as a Level 5 reviewer in DTS. 
• Plan and coordinate events such as seminars, workshops, and conferences, including visitor access and parking arrangements. 
• Develop and submit monthly status reports, conduct market research, and complete taskers and required documentation. 
• Maintain compliance with records management policies, manage accounts, and provide customer service support such as telephone coverage and mail distribution.