Program/Project Coordinator (Functional Team Lead)

Play a critical leadership role at the center of high-priority Department of Defense programs, ensuring information, decisions, and actions move efficiently across stakeholders and leadership teams. As a Functional Team Lead, you will coordinate complex activities, manage key program operations, and serve as a trusted resource supporting mission execution across a dynamic organization. This is an excellent opportunity for a highly organized professional who thrives in fast-paced environments and enjoys making a visible impact on important national defense initiatives. 

• Provides coordinator support to the assigned Office/Division/PMO as part of a support team across the organization, including participating in meetings, disseminating information and guidance, and assisting with administrative processes.  
• Prepares documents IAW regulation and policy; review and staff documents and correspondence in compliance with current guidelines and procedures; and maintain document records.  
• Prepares and distributes meeting agendas, read-ahead documents, and minutes; properly files and archives final documentation in ETMS-2, LINCS, EDMS, OneNote, SharePoint, and other designated systems.  
• Tracks and documents action items, taskers, suspenses, activities, and product portfolios; collects required data by designated suspense dates; and maintains suspense files in accordance with established policies and procedures.  
• Performs Program Administrator duties for software and system applications, including ETMS-2, LINCS, and EDMS, ensuring document control and providing system access to qualified users.  
• Edits and maintains technical, budget, programmatic, and administrative documentation and references in paper and electronic formats.  
• Updates and disseminates the organization chart and roster; supports personnel in-processing; coordinates required training arrangements; and maintains emergency contact information.  
• Reviews ATAAPS entries to ensure reminders are sent, codes are correct, entries are concurred, and government certification is completed; performs the Division/PMO-level ATAAPS Timekeeper role when necessary.  
• Reviews and assists with updates to regulations, policy memoranda, and management and administrative records; coordinate and train personnel in support of regulatory requirements; and assists with presentations, reports, and surveys.  
• Supports administrative programs, including mail management, reports and forms control, publications, records management, training, physical security, safety, conference room management, and space management.  
• Coordinates package submissions, foreign visitor request documentation, supply and equipment purchases, durable property accountability, and the ordering, tracking, receipt, and distribution of supplies and equipment.  
• Liaises with other Offices/Divisions/PMOs to ensure coordination and commonality of effort and serves as the accountability representative during fire drills or building evacuations.